With Due Respect I Would Like To Inform You That Meaning, Usage, and Examples

The phrase “With due respect, I would like to inform you that” is a formal expression often used in professional and respectful communication. It is typically employed to convey information or a message that might be sensitive, critical, or important while maintaining politeness and deference. This phrase helps to soften the impact of the message and shows consideration for the recipient’s feelings or position.

Meaning of “With Due Respect, I Would Like To Inform You That”

The phrase “With due respect, I would like to inform you that” is a formal and polite way to introduce a piece of information, often sensitive or important, to the recipient. It indicates that the speaker recognizes and respects the recipient’s position or feelings while delivering potentially critical or significant news. This phrase is commonly used in professional settings, official communications, and situations where maintaining a respectful tone is essential.

The phrase can be broken down as follows:

  • With due respect: This introductory clause indicates that the speaker recognizes the importance, position, or feelings of the person being addressed. It sets a respectful tone.
  • I would like to inform you that: This part of the phrase introduces the main message or information that the speaker wishes to convey.

When combined, the phrase suggests that the speaker is about to deliver a potentially significant or delicate piece of information in a courteous and respectful manner.

How to Use “With Due Respect, I Would Like To Inform You That”

Using this phrase effectively requires an understanding of the context and the relationship between the speaker and the recipient. It is best suited for formal settings such as business communications, academic correspondences, and official letters. Here are some scenarios where this phrase might be appropriate:

  1. Professional Settings: When addressing a superior, colleague, or client with a critical piece of information.
  2. Conflict Resolution: When highlighting a problem or disagreement in a manner that seeks to avoid confrontation.
  3. Formal Announcements: When delivering official news or updates that require a formal tone.

Example Sentences

To illustrate the usage of “With due respect, I would like to inform you that,” here are some example sentences:

In a Business Email:

   Dear Mr. Johnson,

   With due respect, I would like to inform you that the current project timeline is unrealistic, given the resources available. We may need to reassess our deadlines to ensure quality work.

   Sarah Lee

In an Academic Setting:

   Professor Smith,

   With due respect, I would like to inform you that there has been a misunderstanding regarding the submission deadline for the final thesis. According to the syllabus, the due date is next Monday, not this Friday.

   Best regards,
   Alex Brown

In a Formal Letter:

   To the Board of Directors,

   With due respect, I would like to inform you that the proposed budget cuts may significantly impact the quality of our services and staff morale. I urge you to reconsider these measures in light of the potential long-term effects.

   Jane Doe

Tips for Using “With Due Respect, I Would Like To Inform You That”

  1. Be Concise: While the phrase itself is formal, ensure that the message that follows is clear and to the point.
  2. Maintain a Polite Tone: The phrase sets a respectful tone, so the rest of the message should align with this. Avoid overly critical or harsh language.
  3. Context Matters: Use this phrase in situations that warrant a high level of formality and respect. It might seem out of place in casual or informal communications.
  4. Follow Up Appropriately: Depending on the content of your message, provide suggestions, solutions, or next steps to show that you are not just presenting a problem but also thinking ahead.


The phrase “With due respect, I would like to inform you that” is a powerful tool in formal communication, allowing you to convey important or sensitive information with politeness and consideration. By understanding its meaning and appropriate usage, you can ensure that your messages are received in the intended spirit, maintaining professionalism and respect in all your correspondences.

Whether you’re addressing a superior, resolving a conflict, or making a formal announcement, this phrase can help you navigate complex conversations with grace and tact.

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